The name of the organisation will be the “Freedom Alliance – Integrity, Society, Economy” or any other descriptions registered with the Electoral Commission.
- To support and enhance personal freedom and liberty.
3) Executive Committee:
- The Executive Committee (E.C.) is comprised of the officers of the party & any co-opted members. The party officers will be:
i. The leader is the overall leader of the party responsible for political campaigning. In the event of the post of treasurer falling vacant the leader will act as treasurer until a replacement treasurer has been registered. The leader is ultimately responsible for ensuring the party complies with all relevant statutes, laws and regulations.
ii. The chairman (non- gender specific utilisation of the word) is responsible for the procedures of the party including the agenda & chairing of official party meetings.
iii. The secretary is responsible for keeping the official record of meetings.
iv. The treasurer is responsible for financial matters and maintaining the solvency of the party. The treasurer is responsible for the submission of all statutory financial returns to the Electoral Commission and any other regulatory or taxation bodies. The treasurer is responsible for ensuring compliance with the provisions of Parts 3, 4 and 4A of The Political Parties, Elections and Referendums Act 2000(accounting requirements and control of donations, loans and certain other transactions).
v. The deputy leader is responsible for deputising for the leader in their absence.
vi. The nominating Officer is responsible for running internal party elections and managing candidates and campaigns during elections (official responsibilities outlined in the Political Parties, Elections and Referendums Act 2000 and any other relevant legislation.)
vii. The nominating officer is responsible for
a. The submission by representatives of the party of lists of candidates for the purposes of elections
b. The issue of such certificates as are required under The Political Parties, Elections and Representations Act 2000.
c. The approval of descriptions and emblems used on nominations and ballot apers at elections.
2. The Officers can co-opt up to 8 additional members of the E.C. Co-option of additional members requires a unanimous vote of approval from all the E.C. officers.
3. Additional duties of officers and additional members will be defined by the E.C.
4. If an officer of the party or additional member of the E.C.is convicted of an offence preventing them from acting as treasurer of the party under The Political Parties, Elections and Referendums Act 2000 they will cease their membership of the E.C. and any associated role or duties with immediate effect.
5. The E.C. will be the organisation’s administrative authority and responsible for its organisation and management.
6. C. Meetings will take place at least four times a year. The agenda for each meeting will be determined by the Chairman and these and the previous minutes will be circulated to all members at least 48 hours in advance of the meeting. Any member of the E.C. can request that an item is included on the agenda or a change made to the minutes, but inclusion of an item for discussion is at the sole discretion of the Chairman.
7. An E.C. meeting will not be valid unless all of the officers have been invited and at least 3 are in attendance. Either the chairman must be present or they must nominate another member of the E.C. to chair the meeting. Either the Secretary must be present or someone must be assigned to record the minutes.
8. The E.C. will adhere to the Party’s Aims and any Key Policy Objectives passed by a General Meeting.
9. Meetings can be held in person or remotely.
10. No member of the Executive Committee shall receive any salary or wage from the organisation. They may be reimbursed for reasonable expenses incurred in carrying out their duties.
11. A written record of all meetings and decisions reached will be retained for 10 years.
4) Appointment of Officers:
- No less frequent than every four years, the Executive Committee (E.C.) will be elected comprising the Officers of the Organisation. Any prospective officer may only hold one post in the E.C.
- All party members with voting rights will be invited to vote on their choice of party officer for each role candidates stand for. If the number of votes are equal for two or more candidates, then the Chairman will have a casting vote;
- All officers, excluding the Chairman, have one member vote.
- If any officer of the party leaves their position, the executive will appoint a temporary replacement within 7 days and the party will elect a new Officer within 14 days.
- An E.C. officer or co-opted member may be removed by a no confidence resolution passed by more than two-thirds of the Members voting at a General Meeting.
- Members are required to be of legal voting age for Great Britain and Northern Ireland on the date of joining and be registered on the electoral roll.
- An individual applying to join the party will be required to pay a membership fee based on the published joining fee at the time of application.
- Any new member (or member who has left the party and wishes to return) will receive voting rights after consecutive membership of four months.
- All fully paid -up members with voting rights are eligible to apply to be an Officer when a position becomes available.
- Non-payment of member’s fees will result in membership being suspended and voting rights lost until paid in full. Such members may be removed from the register of members after one month and once removed would need to re-apply to join the party.
- A two-thirds majority of the E.C. will require any member to be expelled (or have their application rejected) from the party for reasons including but not limited to:
i. Their application containing falsehood
ii. Their actions deemed to bring (or have brought) the party into disrepute.
iii. A breach of the Membership Rules or Code of Conduct for Members
7. In such cases the E.C.’s decision will be final. Expelled members will not be allowed to re-join the party.
- There will be an Annual General Meeting (AGM) to conduct routine business.
- An Ordinary General Meeting (OGM) will be held when necessary to adopt policy.
- The Chairman may call an Extraordinary General Meeting (EGM) if, considering the circumstances, it seems reasonable to do so.
- All fully paid up Members will be invited to all General Meetings at which each will have one vote. The agenda for all General Meetings is determined by the Chairman, but must include any items for inclusion agreed by the E.C. Members can request items be included on an agenda for a General Meeting, but inclusion is at the discretion of the Chairman. Members who are unable to attend will be able to vote by proxy on instruction to the Chairman of the meeting. The Chairman will have a casting vote in addition to an ordinary vote.
- Notice of a General Meeting must be sent to Members six weeks before the date of the Meeting. Agenda and details of any nominations for posts of E.C. Officers must be sent to Members two weeks before the date of the meeting.
- Meetings can be held in person or remotely.
7) Financial Scheme:
A financial scheme for Great Britain has been adopted and registered with the Electoral Commission. Administration and management of the scheme will be the responsibility of the party Treasurer. The organisation will operate as one accounting unit with one bank account. All funds received will be paid into that dedicated bank account and all payments will be made from the same bank account. The organisation will adhere to all prevailing regulations and Electoral Commission guidance in respect of accounting for and declaring loans, donations and membership subscriptions. The organisation will adhere to prevailing best practice in respect of payment of suppliers. Any taxes due will be paid to the relevant statutory authorities by the due date.
8) General Points:
- The Freedom Alliance will carry out the lawful requirements of the Electoral Commission;
- The Freedom Alliance will endeavour to stand candidates at local and general elections via a candidate selection process.
- Amendments to Clauses of this Constitution may be proposed by the Executive Committee or by any Members at any time. Clauses will only be amended if three-fifths of Members voting at a General Meeting of the Organisation agree.
- The Chairman shall have power to interpret the rules of this constitution should there be any dispute in its application and shall also have power to deal with any matter not provided for.
- Freedom Alliance – Integrity, Society, Economy will be incorporated in England and Wales as a private limited company. Nothing in the Memorandum and Articles of Association of the company, or other governing documents, will in anyway conflict with this Constitution. The Treasurer will ensure that all statutory returns connected with the limited company are properly prepared and submitted by the relevant due dates.
The scope and responsibility for party documentation is as follows:
- This Constitution lays out the structure and governance of the party and may only be changed by a General Meeting of the party.
- Membership Rules & Code of Conduct for Members set out additional details not in this constitution relating to the procedure & rules for: becoming a Member, for cessation of membership, and for the orderly conduct of members. These may be changed by the E.C. but must be approved yearly by a General Meeting.
- Policy Documents develop political policy in pursuance of the aims of the party. The development and implementation of these policy documents is the responsibility of the party leader, but changes must be approved by a General Meeting.
- Standing Orders outline rules for orderly meetings of the party which may be amended at the start of a meeting by a simple majority. Development of these are the responsibility of the Chairman.
All paid up members are entitled to view a current copy of the above documentation.
11) Dissolution of the party
The party may be dissolved if a simple majority of members as well as a majority of the E.C. make clear their wish to dissolve the party. Any assets belonging to the party at the time of dissolution will be donated to registered charities chosen by the E.C.