Freedom Alliance- Integrity, Society, Economy.
Background and Scope.
Freedom Alliance- Integrity, Society, Economy (“The Party”) is registered as a political party with the Electoral Commission. The organisation operates through the limited company Freedom Alliance Limited and its wholly owned subsidiary operating company.
Information we collect.
The Party may receive the full electoral registration records of all electors in the United Kingdom annually. We may also receive updates every time they are published, which is usually every month. Political parties are supplied with the “full electoral register”, including details for voters who have opted-out of the “open register”. These records are sent to us by your[MS1] local Electoral Registration Officer[MS2] and can be used by us for the purpose of democratic engagement.
The Electoral Registration Officer provides us with your:
- Date of Birth (if you are under 18)
- Electoral registration number (which allows us to know where you will vote at elections and referendums)
- Postal vote status
- Information on whether you voted in an election or referendum (not how you voted)
From this information, we may allocate an internal identification number. If we contact you to canvass your voting intentions or other political opinion information, and you provide us with that information, then we will record that against your record. This is so that we can:
- decide whether we send you our campaigning materials;
- select what campaigning material we send to you and which messages we put on it; and
- evaluate whether we think you are likely to vote and for whom you will likely vote for during an election or a referendum.
Use of Information.
All voter information will be retained securely within the Party. It will not be shared with any third party. It will be provided to relevant local members to support their political campaigning. All members provided with personal data will have signed the relevant data protection [MS3] declaration.[MS4]
You provide us with your name and contact information when you sign up as a member. You are allocated a membership number. We will store historic contact details about you from when you became a member. This data is processed to provide you with our membership services.
If you have made a payment online, we do not store any financial information from that transaction which is dealt with by a third party.
If you provide a financial donation to the Party, we will process your personal data to administer that donation.
We also have to comply with our legal obligations as a regulated political party and to process your personal data.
For donations of less than £500 to the central party, we create a record of your donation on our database.
For donations over £500, we must check that you are registered to vote and appear on an electoral register. We must store your name and address.
For donations over £7,500, we must report the name and the amount of the donation to the Electoral Commission for inclusion in their public registers. We also report donations which added together over the course of the year amount to £7,500.
From time to time we may permit registration as a supporter or volunteer. In these cases we will collect basic contact information about you including name, telephone number, email address and address.[MS5]
How we use your data.
Personal data we have is used to support and facilitate our political operations. Data will never be sold or used for commercial gain. Examples of how we will use your data include.
- To provide routine updates about developments within the Party. This will normally be by email but may be by other means (unless you have opted out).
- To invite members to stand as candidates at elections.
- To invite members, supporters or volunteers to nominate candidates for election.
- To facilitate internal democracy within the party e.g. holding elections for leadership and executive posts.
- To advertise any paid positions within the party.
- To recruit to unpaid positions within the party.
- For social interaction with members, volunteers and supporters.
- To invite members, volunteers and supporters to assist with campaigning and canvassing activity. Sometimes this will be directly linked to an election campaign at other times it may be of a more general nature.
- To contact you to check that the information we hold is complete and correct.
Relevant data will be provided to officers, employees and local co-ordinators and campaigners. Any party member, supporter or employee handling the data will have signed the relevant declaration concerning protection of personal data. A copy of that declaration can be provided on request.
We will never sell your data but sometimes it is necessary to share your data to provide you with information or carry out our functions as a political party, including:
- Mailing houses.
- Email software providers, such as MailChimp, Marketing Cloud and SendGrid
- Cloud service providers such as Microsoft, Google and Salesforce
- Elected representatives/local candidates and activists
- Regulatory bodies and law enforcement agencies when required for investigations
Data will only be shared where appropriate legal contract and security safeguards are in place.
Much of our contact is now through video channels such as Zoom and Microsoft Teams. Such contact and meetings will never be recorded without the express consent of all participants. Any recordings of meetings or telephone calls will not be retained by the Party.
How Long we Retain your Data for
We continuously review the data that we hold, review its relevance and consider our need to hold onto it.[MS6]
Cookies and IP addresses
We will capture cookies and IP addresses as part of our routine website operations. This is no different to the processes used by the majority of other businesses, organisations and political parties. We will only use this information to support statistical analysis of our website operations through tools such as Google Analytics. We will not share this information with any third party.
A cookie is a tiny text file stored on your computer. You can usually disable the generation of cookies in your web browser. Disabling cookies will not in any way detract from your interaction with our website.
How we Secure your Data
We ensure that appropriate technical and organisational measures are in place to protect your data. We regularly review our measures to ensure that your data remains protected from any threats that may emerge.
Your Rights in Relation to Your Data.
You have control over the processing of your personal data. If you wish to exercise this control, please contact us using the details on the contacts page. We will take all reasonable steps to comply with your requests. Your rights over your data include the following.
- The right to have your membership, supporter or volunteer details deleted from our relevant databases. Any request will be actioned within 30 days.
- The right to request that you are not contact[MS7] ed through a particular medium e.g. telephone call, addressed mail or email.[MS8]
- The right to request that we stop processing political opinion data about you
- The right of access to your data.
- The right of data rectification. If the data we hold about you is inaccurate you have the right to request that it is corrected. All authorised corrections will be made within a reasonable timescale.
The above list of rights is not exhaustive and will automatically include any legal rights that come into being after the date this policy is approved.
Making a complaint: If you are unhappy with the way that we have processed or handled your data then please contact our Data Protection Officer and we will do our best to resolve your issue.
If you remain unhappy you have a right to complain to the Information Commissioner’s Office (ICO).
mail: ICO, Wycliffe House, Water Lane, Wilmslow SK9 5AF
tel: 0303 123 1113